Pasting Charts in Word and PowerPoint
When you paste Excel charts into Word or PowerPoint you may also be pasting all the underlying data that created the chart.
To get around that problem, you can use the Copy as Picture option.
This option is on a drop down on the Copy button on the Home ribbon – see image below.
You have a few options to choose from on what and how to copy.
This treats the chart as a graphic, which breaks any links to the underlying data. It also makes it much easier to re-size the chart when you paste it in the destination document.
It is not dynamic at all – it is a point in time capture.
Just because you can, doesn’t mean you should. This applies to many thing in Excel and especially to charts. With charts the “less is more” philosophy works well. Have a look at the four charts in the image below.
OK I have bitten the bullet and decided to get stuck in to Power BI. I am going to start playing around with Power BI Desktop – it is free after all. I thought I would blog about the experience and share my journey. I have created a Power BI category. I now have a button on my website that will list Power BI posts.
I learned about a chart Axis option in Excel during a recent webinar – thanks to one of the attendees. You can show the Axis entries below the chart – this is handy for column charts that display negatives.
I was reading a magazine last week and a chart caught my eye. I thought I could improve it. I recreated it in Excel – its close to the original – see below – I didn’t quite match the column colour.
This is a great video on data visualisation in general.
It includes two great tips, with examples, to improve your visualisations.
Cole has a great website as well.
It is common in accounting to compare numbers. Either Actuals vs Budget or this year vs last year. There are different charts that people use for this comparison. How about plotting the variance instead?
May 5th 2015
Check out my follow up article and VIDEO on the ITBDigital website on how to convert a vertical bullet chart into a horizontal one.
For the original bullet chart post click here
These techniques are based on ones in the great book
Excel 2007 Dashboards and Reports For Dummies by Michael Alexander
Check out my July 2014 article on Bullet charts on the CPA Australia ITBDigital website – click here to see the article. The video is below.
Bullet charts were developed by Stephen Few – see his pdf on bullet charts click here.
The technique is based on one used by Michael Alexander in his great book Excel 2007 Dashboards and Reports for Dummies by Wiley.
June 4, 2014
The term grouping in Excel has many different meanings, probably more than any other term in Excel.
When building dashboards in Excel you frequently need to have multiple charts that are exactly the same size. Luckily Excel makes this reasonably easy to achieve.
This post is attempting to replicate a slope chart.
I took a standard Line chart as seen in the top of this image. And then used the Design Tab option Switch Row/Column to create the slope chart at the bottom of the image.
If you need to move or amend a lot of graphics at once Excel has a feature that can save you time and effort. It’s been around for a while, but it’s been hidden away in the latest few versions.
Line charts are frequently used in Excel but their default settings leave a lot to be desired. See the transformation of a standard line chart to a simpler and easier to read line chart.