Many of Excel’s functions have default arguments. What are arguments? Arguments are the sections within a function that you separate with commas and some of these arguments are optional.
In some cases you may have to make manual inputs across multiple cells that are spread across a sheet. Before making the entries you need to clear the existing entries. Creating a range name can make that process much quicker.
If you are editing a sentence or a heading and you need to replace a single word there is a quick and easy way to do it.
Inserting a Comment (renamed to Notes in newer versions of Excel) in the first row and then using Freeze Panes to keep that first row visible can cause issues displaying the Comment (Note). Here’s how to fix it.
When a list is filtered you are only seeing the rows that match the filter. The other rows are still there, just hidden. If you want to make the same entry in a group of filtered cells you can’t use the fill handle to drag and copy as you will overwrite the hidden rows. There is an easy way to do it.
Switching between rows and columns in a normal chart is easy via a button on the Design tab. But how do you do it with a PivotChart?
If you have the subscription version of Excel, check out the Insert tab – you have Icons!
Let’s say you want the active cell to be A1 in all the sheets in a file before you save the file. There is an easy and quick way to do it. It doesn’t matter how many sheets are involved, but it does come with a warning.
It is best practice in Excel to have a consistent colour for input cells so that users know where they can and need to make changes. You can automate this process by using a Conditional Format.
It’s not mentioned a lot, but some of Excel’s subtraction calculations are not exact. When you look at them at 15 decimal points they are slightly out. Most times this make no measurable difference to the result. But sometimes when you round, it does.
When you are moving images, charts or other objects that float above the grid you can use the Shift key to make it easier.
There are only two characters Excel recognises when separating numeric days, months and years in dates. They are the / and – characters.
Please don’t use the full stop as Excel won’t recognise it as a date.
Below you can see examples of using / and – in dates.
When you use the full stop Excel won’t recognise it as a date – see below.
When you need to paste new rows to the bottom of a formatted table, or insert blank rows at the bottom, one way is much quicker than others when working with large, complex models.
The column Autofit on the whole sheet is a great Excel feature. But if you have a few columns that have lots of text it can make using it problematic as you need to manually adjust those wide columns. Here’s a macro to make it easier.
I recently saw a good post on Linkedin from Leila Gharani MVP on increasing the Excel Formula Bar font size. It seems useful for training, so I wrote a simple macro to simplify the process.
Sometimes when creating text you need to handle plurals correctly. The IF function makes it easy.
Excel’s Conditional Formatting feature has a built-in unique option. Its unique option only identifies entries that are not repeated. This is different to the Advanced Filter Unique option which lists each unique item from a range once. To filter by entries only appearing once you can use Conditional Formatting with filtering. No formulas required.
Grouping of dates in Excel’s PivotTables is fairly common and in the most recent versions of Excel, automatic. Many people don’t realise that you can perform other types of grouping in Excel.
Let’s say you want to allocate a value across multiple months based on a start date and how many months you want to allocate. The monthly allocation will be averaged based on the number of months. The solution isn’t that hard.
I ran a webinar in January 2019 where I presented and explained a budget challenge file I had submitted in November 2018. I mentioned during the session that I didn’t like the layout of the Data tab. Well someone asked how should it look? So here is how I would have arranged it.