VBA If statement tip

When creating long VBA code it is common that the start of an If statement and the matching End If statement may not be visible on the same screen.

When scrolling around trying to understand your code it can be useful to include the If statement itself as a comment following on the same line as the End If command – see examples below.

If x=0 Then
 
  'lots of code
 
  If y =1 Then
 
    'lots of code
 
  End If   'If y =1 then
 
End If   'If x=0 Then

The apostrophe is used to specify the start of a comment – you can have a comment following a line of code.

This structure can assist when trying to identify which End If statement relates to which If statement.

Entering Date and Time in Excel

There are shortcuts to enter

  • the current Date Ctr + ;
  • the current Time Ctrl + Shift + :

There isn’t one to enter both.

You can use them in sequence to achieve a date and a time entry.

In sequence press

Ctrl + ;

Space bar

Ctrl + Shift + :

The space separates the date and time and Excel will recognise the entry as a date and time.

Filtering blanks made easy

In Excel the “Blanks” option is usually at the bottom of the list. This slows down selecting it.

If you have a lot of entries you need to scroll all the way down to bottom of the list to choose it – see image below.

But the word “Blanks” is searchable, so if you type b in the Search box – your work is done – no scrolling required – see image below.

If your column contains text you might need to type in bla.

Copying a Date Down a Long List in Excel

Two techniques make it quick and easy

There are a number of mouse and keyboard shortcuts for copying. But there is one type of copy that can be frustrating. Copying dates can be challenging because, in general, Excel wants to increment them, not copy them. There is a simple technique to instruct Excel to copy a date.

Columns in a Text Box

You learn something new every day.

Today I discovered that you can have columns within a text box.

If you right click the text box and choose Format Shape the Task Pane below should open on the right.

Click the third icon (Size and Properties) at the top and then open up the Text Box options.

 

The Columns button allows you to specify how many columns plus the gap between them.

Have fun.

Copy Across Shortcut

In the structure below let’s assume you want to copy the SUM formula from cell B5 to cell C5.

Obviously you could use copy and paste, but that would require a few keyboard presses or mouse clicks.

Given that we already have cell C5 selected we can use

Ctrl + Shift + >

This copies whatever is in the cell on the left to the current cell.

 

 

Inserting a Blank Row Between Entries in Excel

A sorting solution

Over the years I have had many requests to help people insert blank rows between entries is a list. Apparently there is an import routine that requires it. My normal solution is a macro because it automates the whole process but there is a manual technique that is quick and easy.