Power Query Zoom

I used this today in a live webinar.

I zoomed into the Power Query window in Excel to make it easier to see.

Ctrl + Shift + + (plus)

Keyboard Shortcut to Record a Macro

You need the Developer ribbon tab visible to record a macro, or do you?

This old-fashioned keyboard shortcut will open the record macro dialog. Pressed in sequence, not held down.

Alt T M R

You can also use the little icon next to the Ready at the bottom left corner of the screen.

Once you start recording the small square icon to stop recording appears in the same spot.

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Speed up a macro

Just saw an Excel newsletter post from Kevin Jones from https://www.dataautopros.com/about-us/

He found that turning off the VBA interactive setting can speed up some macros. I tested it on a one minute macro and it cut it down to 40 seconds.

Worth a try if you have a longer running macro. You can add it to your opening and closing routines.

Code to turn it off

Application.Interactive = False

And then turn it back on at the end of your code.

Application.Interactive = True

Thanks Kevin for sharing.

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Name box shortcut

Just found out you can double click the re-size control on the Name Box. This quickly shrinks the Name Box width.

I have no idea how long that feature has been there, but I have just found it. Woohoo!

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Open the Power Query Editor

If you have cell selected in the output table from a Power Query, you can press, in sequence (not held down) the following keys Alt P U E to open the Power Query Editor window.

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Data Validation Shortcut

I typically use the shortcut Alt A V V pressed in sequence (not held down) to open the Data Validation dialog.

I like it because you can do it one-handed. The A and V are close together.

There is another shortcut that works the same. Again, pressed in sequence and not held down. Alt D L

Use the one that is easiest for you.

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Pivot Table Shortcuts

Here’s a couple of useful keyboard shortcuts for Pivot Tables.

Display/Hide the Pivot Table Field List – this list lets you create or change the Pivot Table.

Alt J T L  – pressed in sequence, not held down.

 

To add Subtotals above the entries in an existing Pivot Table.

Alt J Y T T – again pressed in sequence, not held down.

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Expand the Formula Bar

The Formula Bar can be expanded using the icon on the end. But there is a keyboard shortcut as well.

You can expand it or return it to one line using the keyboard shortcut Ctrl + Shift + U.

Thanks to Excel MVP Tom Urtis for sharing this shortcut recently on LinkedIn.

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New Task Pane Icons

Seems new icons have been added in the right of screen to allow you to switch easily between Task Panes in a recent upgrade.

This is in the subscription version of Excel.

Power Query shortcut for Adults

The shortcut to display the Queries & Connections Task Pane is easy to remember. It is Adults Only!

To display or hide the Queries & Connections Task Pane you use. These keys are pressed in sequence, not held down.

So only adults allowed in Power Query.

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Windows Clipboard

Did you know you can accumulate copied entries in the Windows clipboard?

The default setting is to only have the last thing you copied, but a setting change can give you access to multiple items to paste.

You can also pin items to the clipboard to keep them there.

To change the setting.

Click the Windows button and choose the Settings icon

The select System.

Then select Clipboard (bottom left) and change the Clipboard History to On – done.

 

If you copy multiple items you can press the Windows key and V to access what’s on the clipboard.

Then you can click the top right elipse icon to Pin the item to the clipboard.

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Restart a Pivot Table in one go

If you want to clear all the fields from a Pivot Table you can use the clear all option.

On the PivotTable Analyze or Analyze tab click the Clear drop down and select Clear All.

 

This removes all the fields and allows you to start again from scratch.

Some actions clear the clipboard

Some actions in Excel will clear the clipboard after you have copied or cut.

Two common ones are

  • inserting a new sheet
  • clearing a filter – using Clear in the Data menu (keyboard shortcut Alt a c )

So if you are going to do either of these, do them before copying or cutting.

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Fastest way to copy an image, graphic or chart

To copy an image, graphic or chart simply have the object selected and press Ctrl + D. You can press multiple time to paste multiple times.

If you line the first one up then the others will also line up as you duplicate them.

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Make a Dent

Do you use Indenting in reports? Example below.

If you do, you make like this keyboard shortcut.

To increase Indenting press Alt H 6 pressed in sequence, not held down.

To decrease Indenting press Alt H 5 (is that an Outdent?)

 

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Open the Filter Drop Down

If you have filters turned on and you are in the heading row of the table you can press Alt + down arrow to open the filter drop down.

You can then use the arrow keys to move up and down.

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Bold Your Headings

Apparently this is not widely known, but you should always bold the headings in your tables.

Then when you use Format as Table (Ctrl + t) on the Home ribbon tab the header row will be correctly identified.

This also applies to the Ctrl + Shift + L shortcut to insert the filter drop downs.

It also applies to the ranges used for charts.

In general ALWAYS BOLD your headings – it is something Excel looks for.

Ctrl + b is the bold shortcut.

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Delete a cell comment

From a question in a recent webinar I found a keyboard shortcut to delete a cell comment.

Alt r d pressed in sequence, not held down.

Printing Tip

If your sheet has a lot of colour and you want to print it on a black laser printer, one of the Page Setup options can improve the print.

On the Sheet tab of the Page Setup dialog there is a Black And White option – see image below.

This removes all the colour and prints in black only,

You can access the Page Setup dialog from the Page Layout tab. Click the small arrow on the bottom right of the Page Setup section.