Let’s say you have a filtered list and in each of the filtered cells you want to enter a sequential number, but in the hidden rows you don’t want to enter anything. There is a way, but it takes a few steps.
Data entry and calculating
In some large models Excel may calculate for a few seconds after you make an entry.
In most cases you don’t have to wait for Excel to finish calculating before you make your next entry.
Type your entries as fast as you like. Excel will finish calculating once you are done.
When you create a checkbox you need to link it to a cell on a sheet to be able to use its result. The user could overwrite that linked cell with a value or text and affect formulas that are using the checkbox linked cell. You can add a validation to make sure the linked cell only contains TRUE or FALSE.
It is common knowledge (or it should be) that running a macro clears the undo list. In general you can’t undo a macro. However some macros also clear the clipboard which can stop you copying and pasting. I have found a workaround for the clipboard problem.
Over the years I have had many requests to help people insert blank rows between entries is a list. Apparently it is for an input routine that requires blanks. My normal solution is a macro because it automates the process, but there is a manual technique that is quick and easy.
Show all comments
Cell comments are useful for instructions and documentation.
If you want to make all the comments on a sheet visible, use Alt v c pressed in sequence, not held down.
Once visible this shortcut also hides all the comments in one go.
This is an old Excel 2003 shortcut that still works.
I recently read a blog post about using Excel for SEO (Search Engine Optimisation). It mentioned a function to extract a domain from a URL. The function was from Google docs, not Excel. So I wrote an Excel formula to extract the domain from their list of URLs.
Selecting a column
To quickly select a column of data in a formatted table you have a couple of options.
Select a cell in the column and press Ctrl + Space Bar.
This will select the column of data. If you want the heading too, press it again.
You can also select multiple columns before using the shortcut.
This technique can take practice if your headings are in row 1.
If the heading starts in row 2 or below it is easier. See image below.
If you point to just above the heading row you will see a downward facing, black arrow. Click this once to select just the data. Click it again to include the heading.
When the heading row is in row 1 you need to do the same but make sure the column letter doesn’t highlight.
The image below is the correct arrow – this will select the column in the table only.
In the image below the arrow shown (because the column letter is highlighted) will select the whole column, not just the data in the table.
You may have noticed that Excel gives every chart a unique number when it creates the chart. It is displayed in the Name Box in the left corner above the grid. You have the ability to change that name and make it more descriptive.