The default setting for charts in Excel is to hide the data on the chart if it is hidden on the sheet. I forgot that recently when I created a few charts using a workings area to hold the chart data. I later hid the workings with column grouping. Oops – when you hide the data in the charts go blank.
The Proof is in the Plants (Penguin, 2021)
A great book that brings together all the science that supports a plant-based diet.
The book is easy to read and accessible with lots of good analogies.
Plant foods are great for you and the planet and you can read about the science that backs that up.
The book pushes a mostly plant-based diet. It doesn’t push vegan or vegetarian. Being mainly plant based is the aim. The more the better.
Highly recommend the book.
I follow the Plant Proof podcast.
A check box is an easy interface to create and use.
See how to add one to a sheet and use it in a calculation.
It is now easier to create a distinct count formula in the subscription version of Excel. You can also use a criteria. A distinct count only counts each value once. Duplicate entries are ignored.
Paste Values and Formats
If you need to paste values and formats then you can use a single keyboard shortcut after you have copied.
Alt H V E will paste both.
You can’t hide a cell, but you can stop the cell value from displaying on the sheet.
It involves a custom number format.
Open the Power Query Editor
If you have cell selected in the output table from a Power Query, you can press, in sequence (not held down) the following keys Alt P U E to open the Power Query Editor window.
The Australian Financial Year has its challenges. Working out the Quarter number based on a date has a few solutions. Here’s another one.
Dashboard Webinar feedback
It is always nice to receive feedback – this was for the recording of the Dashboard #1 session.
Often people perform calculations off to the right of Pivot Tables to calculate percentages.
In this short video I show you those calculations can be done inside the Pivot Table itself.
The solution is not intuitive, but it is easy.
This example builds upon the previous One Minute to Excel post.
If you need to extract the Australian Financial Year from a date in Power Query here is how to do it.
Data Validation Shortcut
I typically use the shortcut Alt A V V pressed in sequence (not held down) to open the Data Validation dialog.
I like it because you can do it one-handed. The A and V are close together.
There is another shortcut that works the same. Again, pressed in sequence and not held down. Alt D L
Use the one that is easiest for you.
In my previous post I created a macro from scratch that saved and closed the current file. The macro required that the file had been saved before and wasn’t read only. This post handles those two situations so you run the macro on any file and it will only work when required.
Pivot Table Shortcuts
Here’s a couple of useful keyboard shortcuts for Pivot Tables.
Display/Hide the Pivot Table Field List – this list lets you create or change the Pivot Table.
Alt J T L – pressed in sequence, not held down.
To add Subtotals above the entries in an existing Pivot Table.
Alt J Y T T – again pressed in sequence, not held down.
Note sure why, but Pivot Tables are often seen a “hard” or “advanced”.
In the short video we see how easy they are.
Oops – I go over my one minute time limit by a few seconds because I format the Pivot Table as well.
I started using Excel in the late 80’s on a Mac. It had a Save and Close button. When I discovered VBA in Excel on the PC, the very first macro I ever made was save and close.
I thought this would be a good example to take you through creating a macro from scratch and sharing a technique to make it easy to use.
Expand the Formula Bar
The Formula Bar can be expanded using the icon on the end. But there is a keyboard shortcut as well.
You can expand it or return it to one line using the keyboard shortcut Ctrl + Shift + U.
Thanks to Excel MVP Tom Urtis for sharing this shortcut recently on LinkedIn.
This short video covers different ways to insert a drop down list into a cell.
I go over my one minute time limit by a couple of seconds, but I do cover three techniques.
In a financial model you often have different types of allocations that start at different times. Creating a short formula to handle this flexibility can be a challenge. Here is one solution.
Learn about Excel’s powerful Table feature that treats tables like little databases.
I ran this free live webinar in March 2021.
You can access the pdf manual and example file by clicking the button below the video.
In this short video I cover how to increment dates in long ranges.
It uses a little know dialog.
The wait is over
Well, the wait is finally over in the subscription version.
You can now unhide more than one sheet at a time – woohoo!
In my previous post I mentioned you should, as far as possible, keep data together in a single table rather than splitting it up between sheets. If you want to split it up for distribution purposes here is an easy way to do it.
In this short video I cover how to insert dates in long ranges.
Its simple and quick.
I have received a few questions recently relating to working with data spread across multiple sheets. In general, if the data is in the same layout, keep it in one table.
In this short video I cover how to insert automated subtotals.
Its a built-in feature, that is easy to use.
When you paste into Excel from other applications, sometimes the formats can be problematic. Here is a tip to ignore formats.
In previous videos I worked with duplicated entries.
In this video I demonstrate how to extract unique entries from a list.
Three different ways in 60 seconds.
Off we go!
Yes, you can create a cell drop down without Data Validation. It uses a built-in technique and is flexible.