Relationships Shortcut

Excel 2013 added the Data Model to Excel.

The Relationships option (Data ribbon) is part of that model. It allows you to create relationships between tables so that you can use a PivotTable to report on multiple tables.

See my December 2016 INTHEBLACK article for an example.

The keyboard shortcut to create or edit, a Relationship is easy to remember – it is

Alt a a

Pressed in sequence, not held down.

Rework

A short book with short chapters meant to get you thinking differently about work.

Much of what the book covers goes against the “common” advice out there.

It gets you thinking (sometimes differently) and that’s one thing a good book is all about.

David Heinemeir Hansson has recently been featured on two Tim Ferris podcasts – two excellent episodes.

 

Pasting Charts in Word and PowerPoint

When you paste Excel charts into Word or PowerPoint you may also be pasting all the underlying data that created the chart.

To get around that problem, you can use the Copy as Picture option.

This option is on a drop down on the Copy button on the Home ribbon – see image below.

copy_chart_1

You have a few options to choose from on what and how to copy.

copy_chart_2

This treats the chart as a graphic, which breaks any links to the underlying data. It also makes it much easier to re-size the chart when you paste it in the destination document.

It is not dynamic at all – it is a point in time capture.

Format part of a text string

Many people don’t know that you can format part of a text string in a cell.

This can be useful if you want to highlight, or emphasis, a particular word or phrase in a text string.

You can double click a word in the Formula Bar or while editing in a cell and a small menu pops up – see image below.

test

The options are reasonably limited, but you can use Bold or Italic, change the font; the font size and font colour – see examples below.

text-format

Excel Cell Comments and Documentation

Macro to Create a Comment Report for a File

I was watching a video a while back and some Excel experts were lamenting the lack of a documentation standard in Excel. They mentioned that the cell comments system could be used for documentation, but there was no way to centralise all the comments. Well, I have written a macro to do just that.

Show or Hide Cell Comments

Cell comments (they are like a sticky notes for cells) are great for instructions and documentation.

To show all the comments press, in sequence, not held down

Alt r  a

This is a toggle, so you can use the same sequence to hide all the comments.

alt-r-a

Shortcut to Re-Apply Sort

To re-apply the current sort – select a cell inside the table and press in sequence

Alt a s  s Enter

sortCould be called the donkey shortcut.

Reapply a Filter

Let’s say you have applied a filter to a list.

The list is dynamic and the values have been updated by a refresh – the filter is out of date.

You don’t have to go into the filter drop down to re-apply the filter.

You can use a keyboard shortcut whilst in any cell in the table.

Ctrl + Alt + L

 

reapply

Ron DeBruin

Ron DeBruin is an Excel MVP and has been for a long time.

His site has lots of excellent macro code and free Add-ins.

He has tips and macro examples for the Mac as well as Windows.

I have used his pdf creator code to create pdfs of certain sheets in a file.

If you want to learn about modifying the ribbon he has some great tips and examples.

He also has code examples for amending Excel’s pop-up menus.