Data Validation Shortcut

I typically use the shortcut Alt A V V pressed in sequence (not held down) to open the Data Validation dialog.

I like it because you can do it one-handed. The A and V are close together.

There is another shortcut that works the same. Again, pressed in sequence and not held down. Alt D L

Use the one that is easiest for you.

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Pivot Table Shortcuts

Here’s a couple of useful keyboard shortcuts for Pivot Tables.

Display/Hide the Pivot Table Field List – this list lets you create or change the Pivot Table.

Alt J T L  – pressed in sequence, not held down.

 

To add Subtotals above the entries in an existing Pivot Table.

Alt J Y T T – again pressed in sequence, not held down.

Related Posts

One Minute to Excel #10 – Create a Pivot Table

It is easy

Note sure why, but Pivot Tables are often seen a “hard” or “advanced”.

In the short video we see how easy they are.

Oops – I go over my one minute time limit by a few seconds because I format the Pivot Table as well.

Save and Close in Excel

Let's create a macro

I started using Excel in the late 80’s on a Mac. It had a Save and Close button. When I discovered VBA in Excel on the PC, the very first macro I ever made was save and close.

I thought this would be a good example to take you through creating a macro from scratch and sharing a technique to make it easy to use.

Expand the Formula Bar

The Formula Bar can be expanded using the icon on the end. But there is a keyboard shortcut as well.

You can expand it or return it to one line using the keyboard shortcut Ctrl + Shift + U.

Thanks to Excel MVP Tom Urtis for sharing this shortcut recently on LinkedIn.

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One Minute to Excel #9 – Drop down list in a cell

Three techniques

This short video covers different ways to insert a drop down list into a cell.

I go over my one minute time limit by a couple of seconds, but I do cover three techniques.

Excel’s Formatted Tables [Video]

Free webinar recording

Learn about Excel’s powerful Table feature that treats tables like little databases.

I ran this free live webinar in March 2021.

You can access the pdf manual and example file by clicking the button below the video.

Download Materials

One Minute to Excel #8 – Incrementing a Long List of Dates

It is easy when you know how

In this short video I cover how to increment dates in long ranges.

It uses a little know dialog.

One Minute to Excel #7 – Copy Date down a Long Range

Quick and easy technique

In this short video I cover how to insert dates in long ranges.

Its simple and quick.

One Minute to Excel #6 – Add Subtotals Automatically

Built-in feature

In this short video I cover how to insert automated subtotals.

Its a built-in feature, that is easy to use.

One Minute To Excel #5 – Extracting Unique Entries

Three techniques

In previous videos I worked with duplicated entries.

In this video I demonstrate how to extract unique entries from a list.

Three different ways in 60 seconds.

Off we go!

 

One Minute to Excel #4 – Copy Anything

Mouse and keyboard combined

Copying is a common task in Excel. This technique applies to most things in Excel form cells and range to charts, images and sheets.

It also works in Word and PowerPoint.

Have you used the mouse and keyboard together? It is time to start.

Let’s go.

One Minute to Excel #3 – Filling in the blanks

No blank looks

Imported data often has missing entries you need to populate.

You can use Power Query, but that duplicates the table.

This technique works on the existing table and is quick and easy to apply once mastered.

Start the clock!

One Minute to Excel #2 – Identify Duplicates

Short, sharp video tips

In the previous video I removed duplicates, in this video we identify duplicates using Conditional Formatting.

I identify the duplicates twice in a minute in this video.

The clock is ticking.

Aikido instructor George Leonard on mastery:
​”How long will it take me to master Aikido?” a prospective student asks.
“How long do you expect to live?” is the only respectable response.

From James Clear newsletter.

(I think you can replace (Ctrl + H) Aikido with Excel.)

James Clear

One Minute to Excel #1 – Remove Duplicates

Working against the clock

I have started a new series of short videos showcasing Excel’s features that work in less than a minute.

There is a countdown to see if I can do it.

In this first one I remove duplicates in less than a minute.