Name box shortcut

Just found out you can double click the re-size control on the Name Box. This quickly shrinks the Name Box width.

I have no idea how long that feature has been there, but I have just found it. Woohoo!

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Excel Power Query and Multiple Files [one hour video]

Includes detailed pdf manual

Getting data into Excel and in the correct layout and format is the important starting point for any Excel project.

Power Query can automate the importation process. It is now a vital skill to possess.

This is a follow up session to the Introduction session which you can view here.

This session focuses on importing multiple files from a folder. The session uses CSV and Excel files plus Excel tables.

This is a video of a free live training session I ran in May 2021 – over 100 people attended – please share this resource with friends and colleagues. No editing has been done to the video.

(Apologies I did have a coughing fit – I thought I had turned off the microphone but I hadn’t.)

Use the button below to download the pdf manual and example files so you can follow along.

We need to get the word out on this powerful Excel feature.

(Note: Power Query is also part of Power BI, the skills you learn also apply to that.)

Download Materials

Introduction To Excel Power Query [one hour video]

Includes detailed pdf manual

Getting data into Excel and in the correct layout and format is the important starting point for any Excel project.

Power Query can automate the importation process.

It is now a vital skill to possess.

This is a video of a free live training session I ran in May 2021 – over 100 people attended – please share this resource with friends and colleagues. No editing has been done to the video.

Use the button below to download the pdf manual and example files so you can follow along.

We need to get the word out on this powerful Excel feature.

(Note: Power Query is also part of Power BI, the skills you learn also apply to that.)

Download Materials

Missing Chart Data in Excel

Another macro to the rescue

The default setting for charts in Excel is to hide the data on the chart if it is hidden on the sheet. I forgot that recently when I created a few charts using a workings area to hold the chart data. I later hid the workings with column grouping. Oops – when you hide the data in the charts go blank.

The Proof is in the Plants (Penguin, 2021)

A great book that brings together all the science that supports a plant-based diet.

The book is easy to read and accessible with lots of good analogies.

Plant foods are great for you and the planet and you can read about the science that backs that up.

The book pushes a mostly plant-based diet. It doesn’t push vegan or vegetarian. Being mainly plant based is the aim. The more the better.

Highly recommend the book.

I follow the Plant Proof podcast.

One Minute to Excel #13 – Create and Use a Check Box

Tick it to the next level

A check box is an easy interface to create and use.

See how to add one to a sheet and use it in a calculation.

One Minute to Excel #12 – Hide Cell Entries

It is a special format

You can’t hide a cell, but you can stop the cell value from displaying on the sheet.

It involves a custom number format.

Open the Power Query Editor

If you have cell selected in the output table from a Power Query, you can press, in sequence (not held down) the following keys Alt P U E to open the Power Query Editor window.

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One Minute to Excel #11 – Add % to a Pivot Table

It is not intuitive

Often people perform calculations off to the right of Pivot Tables to calculate percentages.

In this short video I show you those calculations can be done inside the Pivot Table itself.

The solution is not intuitive, but it is easy.

This example builds upon the previous One Minute to Excel post.

Data Validation Shortcut

I typically use the shortcut Alt A V V pressed in sequence (not held down) to open the Data Validation dialog.

I like it because you can do it one-handed. The A and V are close together.

There is another shortcut that works the same. Again, pressed in sequence and not held down. Alt D L

Use the one that is easiest for you.

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Pivot Table Shortcuts

Here’s a couple of useful keyboard shortcuts for Pivot Tables.

Display/Hide the Pivot Table Field List – this list lets you create or change the Pivot Table.

Alt J T L  – pressed in sequence, not held down.

 

To add Subtotals above the entries in an existing Pivot Table.

Alt J Y T T – again pressed in sequence, not held down.

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One Minute to Excel #10 – Create a Pivot Table

It is easy

Note sure why, but Pivot Tables are often seen a “hard” or “advanced”.

In the short video we see how easy they are.

Oops – I go over my one minute time limit by a few seconds because I format the Pivot Table as well.

Save and Close in Excel

Let's create a macro

I started using Excel in the late 80’s on a Mac. It had a Save and Close button. When I discovered VBA in Excel on the PC, the very first macro I ever made was save and close.

I thought this would be a good example to take you through creating a macro from scratch and sharing a technique to make it easy to use.

Expand the Formula Bar

The Formula Bar can be expanded using the icon on the end. But there is a keyboard shortcut as well.

You can expand it or return it to one line using the keyboard shortcut Ctrl + Shift + U.

Thanks to Excel MVP Tom Urtis for sharing this shortcut recently on LinkedIn.

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One Minute to Excel #9 – Drop down list in a cell

Three techniques

This short video covers different ways to insert a drop down list into a cell.

I go over my one minute time limit by a couple of seconds, but I do cover three techniques.

Excel’s Formatted Tables [Video]

Free webinar recording

Learn about Excel’s powerful Table feature that treats tables like little databases.

I ran this free live webinar in March 2021.

You can access the pdf manual and example file by clicking the button below the video.

Download Materials

One Minute to Excel #8 – Incrementing a Long List of Dates

It is easy when you know how

In this short video I cover how to increment dates in long ranges.

It uses a little know dialog.