Copying a Date Down a Long List in Excel

Two techniques make it quick and easy

There are a number of mouse and keyboard shortcuts for copying. But there is one type of copy that can be frustrating. Copying dates can be challenging because, in general, Excel wants to increment them, not copy them. There is a simple technique to instruct Excel to copy a date.

Columns in a Text Box

You learn something new every day.

Today I discovered that you can have columns within a text box.

If you right click the text box and choose Format Shape the Task Pane below should open on the right.

Click the third icon (Size and Properties) at the top and then open up the Text Box options.

 

The Columns button allows you to specify how many columns plus the gap between them.

Have fun.

Handling DR and CR at the end of numbers in Excel

Sorting out debits and credits

Some systems add DR and CR to the end of numbers when they export into Excel. This renders the values useless for normal calculations. You can use data cleansing techniques to remove the characters using formulas or Power Query. There is one function however that can perform calculations on these types of entries.

Copy Across Shortcut

In the structure below let’s assume you want to copy the SUM formula from cell B5 to cell C5.

Obviously you could use copy and paste, but that would require a few keyboard presses or mouse clicks.

Given that we already have cell C5 selected we can use

Ctrl + Shift + >

This copies whatever is in the cell on the left to the current cell.