Open the Power Query Editor
If you have cell selected in the output table from a Power Query, you can press, in sequence (not held down) the following keys Alt P U E to open the Power Query Editor window.
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Category Archives: Data
One Minute to Excel #11 – Add % to a Pivot Table
It is not intuitive
Often people perform calculations off to the right of Pivot Tables to calculate percentages.
In this short video I show you those calculations can be done inside the Pivot Table itself.
The solution is not intuitive, but it is easy.
This example builds upon the previous One Minute to Excel post.
Financial Year in Power Query
184 is the magic number
If you need to extract the Australian Financial Year from a date in Power Query here is how to do it.
Pivot Table Shortcuts
Here’s a couple of useful keyboard shortcuts for Pivot Tables.
Display/Hide the Pivot Table Field List – this list lets you create or change the Pivot Table.
Alt J T L – pressed in sequence, not held down.
To add Subtotals above the entries in an existing Pivot Table.
Alt J Y T T – again pressed in sequence, not held down.
Microsoft
2021-04-08
2021-04-08
One Minute to Excel #10 – Create a Pivot Table
It is easy
Note sure why, but Pivot Tables are often seen a “hard” or “advanced”.
In the short video we see how easy they are.
Oops – I go over my one minute time limit by a few seconds because I format the Pivot Table as well.
One Minute to Excel #9 – Drop down list in a cell
Three techniques
This short video covers different ways to insert a drop down list into a cell.
I go over my one minute time limit by a couple of seconds, but I do cover three techniques.
Excel’s Formatted Tables [Video]
Free webinar recording
Learn about Excel’s powerful Table feature that treats tables like little databases.
I ran this free live webinar in March 2021.
You can access the pdf manual and example file by clicking the button below the video.
One Minute to Excel #8 – Incrementing a Long List of Dates
It is easy when you know how
In this short video I cover how to increment dates in long ranges.
It uses a little know dialog.
Segmenting a Table with Power Query
Slicing and dicing a table
In my previous post I mentioned you should, as far as possible, keep data together in a single table rather than splitting it up between sheets. If you want to split it up for distribution purposes here is an easy way to do it.
One Minute to Excel #7 – Copy Date down a Long Range
Quick and easy technique
In this short video I cover how to insert dates in long ranges.
Its simple and quick.
Don’t split your data in Excel
If you have Power Query you can consolidate the data
I have received a few questions recently relating to working with data spread across multiple sheets. In general, if the data is in the same layout, keep it in one table.
One Minute to Excel #6 – Add Subtotals Automatically
Built-in feature
In this short video I cover how to insert automated subtotals.
Its a built-in feature, that is easy to use.
One Minute To Excel #5 – Extracting Unique Entries
Three techniques
In previous videos I worked with duplicated entries.
In this video I demonstrate how to extract unique entries from a list.
Three different ways in 60 seconds.
Off we go!
Related Posts
Excel Drop Down without Data Validation
Alt key solution
Yes, you can create a cell drop down without Data Validation. It uses a built-in technique and is flexible.
One Minute to Excel #3 – Filling in the blanks
No blank looks
Imported data often has missing entries you need to populate.
You can use Power Query, but that duplicates the table.
This technique works on the existing table and is quick and easy to apply once mastered.
Start the clock!
One Minute to Excel #2 – Identify Duplicates
Short, sharp video tips
In the previous video I removed duplicates, in this video we identify duplicates using Conditional Formatting.
I identify the duplicates twice in a minute in this video.
The clock is ticking.
One Minute to Excel #1 – Remove Duplicates
Working against the clock
I have started a new series of short videos showcasing Excel’s features that work in less than a minute.
There is a countdown to see if I can do it.
In this first one I remove duplicates in less than a minute.
Removing Greyed-Out Slicer Options in Excel
How to tell the Slicer to forget
Sometimes Slicers seem to have a long memory and list entries that are no longer in the current data set. There is a setting to fix this.
Stop Power Query from automatically setting Data Types
It is a setting
When you transform data using Power Query it will often automatically promote the headers (use first rows headers) and guess the data types for each column. You can stop it doing this.
Power Query and large data sets
Saving time
When working with some large data sets in Power Query it may be useful to default your Close and Load option to Connection Only rather than a Table. That way if you do strike an issue it won’t take ages to load to data.
Creating a list of files in Excel
Power Query solution
Let’s say that you need to create a list of files in a folder. This is possible using VBA, but it is also possible in Power Query and it’s much easier to do in Power Query.
Excel Slicers Trick
Controlling multiple reports hack
Slicers can control multiple pivot table reports in Excel. The problem is that if you use a slicer on one sheet to filter a report on another sheet it is difficult to see that a filter is in place. This technique also comes with a warning – see bottom of post.
Adding columns to slicers in Excel
Slicers are a great filter interface. Sometimes, due to layout restrictions, you prefer the slicer to go across the sheet rather than down the sheet. Here’s how you do that.
Restart a Pivot Table in one go
If you want to clear all the fields from a Pivot Table you can use the clear all option.
On the PivotTable Analyze or Analyze tab click the Clear drop down and select Clear All.
This removes all the fields and allows you to start again from scratch.
Macro question – Slicer solution
Slicers are a very flexible filtering option and can control multiple pivots – even power pivots!
Always happy to help.
Filter by Cells Value Excel Hack
Excel has a right click Filter option that speeds up filtering by a single value. You can hack that shortcut to do a little bit more.
Free Webinar Recording – Excel Format as Table Feature
Feedback score 95% based on 58 responses
In March 2020 I presented a session on Excel’s Format as Table Feature. I covered it’s advantages and how to use it to improve your Excel files.
The detailed pdf manual and example file can be downloaded using the button below. Content is listed below the video.
CPD note – if you are claiming CPD for watching this recording you need to keep your own records. People who attend the live sessions receive an annual listing of attendances.
In this session you will learn all about Excel’s formatted tables.
Many of Excel’s features and functions work seamlessly with formatted tables. They can help you improve the structure and reliability of your spreadsheet files.
Formatted tables can allow you to create powerful reports like those in a relational databases.
Topics covered
- advantages and limitations of formatted tables
- keyboard shortcuts
- using formatted tables with formulas
- solutions to some of the limitations of formatted tables
- using range names with formatted tables
- using formatted tables with data validations
- creating a running total
- using PivotTables
- Relationships (Data tab)
As always I will share a few other tips.
Data Validation and Conditional Formats in Excel
Part Two - a good combination
In my previous post I showed how to have a flexible data validation and how to validate it. This post will look at adding conditional formats to inputs and validations.
Validating Data Validation in Excel
Part One
The most common type of Data Validation in Excel is a drop down list. In the example below I allow the user to select a year, then a month (using a drop down) and then enter a valid day in the month.
This link above is a great resource for Power Query data connectors.
It is listed alphabetic order.