Formatted Tables are great but there is an issue when it comes to copying formula that use the table names (Structured References). There are two techniques that cope with this limitation.
A drop down list in Excel can help speed up data input and ensure the user has entered a valid entry. If you have only a few choices, creating the drop down can be a quick process.
Converting multiple text numbers into real numbers or reversing the sign on multiple numbers is easy in Excel if you know how to use Paste Special.
PDF and Power BI
Looks like Power BI will soon be able to extract data from tables in PDF documents.
Great to see requests being acted on.
I recently helped a client reduce the size of an Excel file. The file took a while to save which was frustrating and time consuming. I thought I would share this reasonably easy solution.
If you want to filter by blanks across multiple columns the standard Filter feature can’t help you. You can use the Advanced Filter but that takes time to set up and most users don’t know how to use Advanced Filter.
Make your headings bold.
This tip applies to tables and to the structures you use for charts.
Excel looks for the bold format when it reviews tables and layouts to figure out if your table has a headings row.
You can use Ctrl + Shift + L to add or remove the filter icons to a data table. There is also an icon on Data ribbon tab.
This will work more reliably if the headings are bold.
I use the following keyboard combination on the top left corner of the table.
Ctrl + Shift + right arrow (this selects all the headings)
Ctrl + b (this applies bold to the headings)
Ctrl + Shift + L (to turn on filters)
This combination can be done very quickly.
You can just use Ctrl + Shift + L within the table, but sometimes this applies the filter to the wrong row.
I have found a keyboard shortcut combination to one on my favourite right click options and its quicker to use.
Are you trying to get your head around Filter context in DAX? I watched a video from the sqlbi.com guys and it explained it well. I thought I could add an Excel flavour to it.
There are a couple of techniques to automate a unique list of items in Excel. I have covered them in previous blog posts (see links below). I thought I would describe how to use Power Query to create a dynamic unique list.
What is the best layout when working with months/quarters/half years and full years? There are a few common structures. I prefer the one that lets you create single formulas that can be quickly copied across and down with as few copies as possible.
Ctrl + Alt + F5 Not Working
The keyboard shortcut to Refresh All in Excel is
This refreshes all the data connections in the file in one step.
The problem is that on some systems (like mine) this conflicts with an Intel Graphics hot key.
To turn off the graphics hotkeys right click the Desktop and choose Graphics Options, then Hot Keys then Disable. See below.
Big thanks to StackOverflow for covering this issue – link below.
Here’s the problem, we have four separate tables with the same layout. They hold four different metrics: Actuals, Budget, Forecast and Last Year. A column called Type is used to hold the metric name. We need to populate the Type column.
Financial Modeling in Excel for Dummies (Wiley, 2017)
Sometimes Excel surprises me. In this case it sorts in a way I didn’t expect, but in a good way. Thanks to Mr Excel for the tip.
Some Accounting systems (I think SAP is one) downloads negative values with a trailing minus sign. Excel doesn’t recognise this as a number. When you import TXT files, negatives are handled correctly. CSV files don’t.