Excel Depreciation for Part of the Year

When working with financial years and depreciation you often have the situation where the asset being purchased has been purchased during the year and not at the start of the year. Here's a function that calculates fixed declining balance depreciation and handles part year depreciation. The DB function has an optional fifth argument that allows you to specify how many months did appreciate in the first year. In the image below you can see the DB function being used in…

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Shortcut to Delete a Word

This technique works best in Word, but you can also use it in Excel. There is a keyboard shortcut to delete the current word. The shortcut is Ctrl + Backspace. When creating a formula in Excel that shortcut has another use that I covered in the blog post below. Note: in Excel you may now need to use Ctrl + Shift + Backspace. Whichever works - it can be useful. https://a4accounting.com.au/keyboard-shortcut-to-return-to-the-formula/ When you are in a text box (or in…

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Handling Extra Columns in Excel Power Query

When you import a CSV file using Power Query any extra rows are automatically included. Unfortunately, extra columns are NOT included. Here’s how to fix that. In the image below I have the Formula Bar showing for the Source step for importing a CSV file. I have highlighted the argument that specifies how many columns it will import. This argument is optional. You can edit in the Formula Bar and delete that argument. Then when you refresh the Power Query…

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TRIMRANGE Syntax and INDEX and INDIRECT

The INDEX function can return a reference to a cell. However, the new TRIMRANGE syntax won’t accept it a reference. You need to use the TRIMRANGE function to use INDEX or INDIRECT. In my last post I showed how to always refer to cell A1 in a reference. The techniques demonstrated in that post won’t work with the new TRIMRANGE syntax. – see this previous blog post about the new syntax. If you try to use the new syntax, you…

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Resetting the Used Range

The scroll bar on the right of screen allows you to quickly scroll down to the bottom of your data. Sometimes the scroll bar thinks the data goes down to the maximum row number. It keeps track of what’s called the Used Range.   The Used Range goes down to the intersection of the last used row and across to the last used column. To see where the Used Range ends press Ctrl + End. The cell selected may be empty.…

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Excel Objects and Ctrl + A

Selecting all objects on a sheet in Excel is easy with Ctrl + A. Objects are things like textboxes, images, charts and slicers. If you select one object and press Ctrl + A all the objects on the sheet will be selected. When you select the object make sure the line around it is not dotted. Some objects like text boxes have a dotted line when you are editing the object. Ctrl key After you have selected all the objects…

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